Privacy Policy

Your privacy is important to us. This Privacy Policy explains how Discord Role Guardian collects, uses, stores, and protects your data when you use our bot.

Discord Role Guardian is designed with privacy in mind. We only collect data necessary to provide bot functionality and do not sell or share your data with third parties.

Discord Role Guardian collects the following types of data:

We use collected data exclusively to provide bot functionality:

• Reaction Roles: Store emoji-to-role mappings to automatically assign roles
• Welcome/Leave Messages: Store channel IDs and custom messages to send notifications
• Leveling System: Track user XP and levels to assign level-based roles
• Ticket System: Manage support tickets and track ticket history
• Scheduled Messages: Store and execute timed message delivery
• Bot Operation: Maintain configurations across restarts and updates

Your data is NEVER used for marketing, analytics, profiling, or sold to third parties.

All bot data is stored securely on Railway.app infrastructure with persistent volumes. Data is stored in JSON format and is only accessible by the bot application.

While we implement industry-standard security practices, no method of data storage is 100% secure. We cannot guarantee absolute security but take all reasonable precautions.

We retain server data as long as the bot remains in your server. Data retention periods:

• Active Servers: Data is retained indefinitely while bot is active in the server
• Removed Bot: Data is retained for 30 days after bot removal (in case of accidental removal)
• Manual Reset: Server administrators can delete all data using the /reset command
• Data Deletion Requests: We honor data deletion requests within 7 business days

Leveling data, ticket history, and other user activity data is retained as long as the bot is in the server. Users can request personal data deletion at any time.

We do NOT sell, trade, or share your data with third parties. Your data remains private and is only used for bot functionality.

We may disclose data if required by law, court order, or to protect our rights and safety.

You have full control over your data:

• Access: Server administrators can view all stored configurations via bot commands
• Modify: Update configurations at any time using setup commands
• Delete: Use /reset command to delete all server data
• Remove Bot: Kick the bot from your server to stop data collection
• Data Export: Request a copy of your data by contacting us on GitHub
• Opt-Out: Individual users can request removal from leveling system

For data deletion requests or questions about your data, please contact us via GitHub issues.

Discord Role Guardian is designed for use on Discord, which requires users to be at least 13 years old (or older depending on location).

We do not knowingly collect personal information from children under 13. If you believe we have collected data from a child under 13, please contact us immediately, and we will delete the data.

Discord Role Guardian operates within Discord's platform and is subject to Discord's Terms of Service and Privacy Policy.

Discord collects its own data independently of this bot. Please review Discord's Privacy Policy to understand how Discord handles your data.

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date.

For significant changes that affect how we handle your data, we will make reasonable efforts to notify users through our GitHub repository or Discord support server.

Continued use of the bot after changes constitutes acceptance of the updated Privacy Policy.